Some of the benefits ....
- workplace flexibility
- share information between distributed offices
- automatically distribute new information
- positively monitor receipt of information
- find information quickly from anywhere
- improve accountability (status of outstanding actions are
clearly visible)
- seamlessly integrate project
design/documentation/tendering-procurement/construction and
closeout phases
- send and share large amounts of information in a
controlled manner
- Access new subcontractors and suppliers
- reduce contract administration time
- reuse quote and order data for new estimates
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BUILDERS/CONTRACTORS
A vast amount of time is spent on a project handling and managing information flows between
project partners.
A typical desk of a project participant will be covered in documents relating to the communication of
information on the project. These communications can either be informational (ie drawings , specifications,
schedules,quotes, progress reports, outstanding action lists), instructional[orders, variations] , or
requests and responses for action [Quotes,RFQ's,RFI's,RFA's etc].
Paper based information transfer is slow and inefficient. The processes of sending, receiving, copying, filing and searching for information are vastly slower than a communication process based on information held in electronic format.
Compare the effort required to create and send an email versus that to produce the type/copy/fax/post/receive the same item of correspondence.
Although Email as a communication tool has provided many benefits it cannot replace all the features of the paper based systems and for this reason many organisations still revert to paper based systems where Emails are incorporated by printing and filing
Email was never designed as a heavy duty information transfer tool.
Below is a list of just some of the aspects that Email cannot easily perform.
Email cannot:
- Send large files ( All mail servers have limits on storage typically 2-4MB )
- Verify receipt of information [receipt sending can be stopped by the recipient]
- Be sent in encrypted formats (for sensitive information)
- File information in a centralised place accessible to a group of participants
- Aggregate responses and correspondence trails in the one record
- Format correspondence to the same quality as paper based records
(unless sent as an attachment)
Silent Partner provides all the above and a lot more. It ultimately provides all the functions of your paper based system together with the benefits and opportunities of web and electronic based information transfer.
The benefits to your organisation will be immense.
The time saved by your highly skilled professional staff can then be put into the areas that they can really deliver value to the project lifecycle.
Think of Silent Partner as your old fashioned documentation clerk.... just updated to deliver the new opportunities of the Internet age.
Silent Partner's 4 inter-related modules give you the flexibility to adapt your existing processes to the more efficient web based ones. Users do not need to use all the system....
Just the aspects they need to work with on a day to day basis.
You can still get the benefits of Silent Partner without having to convince all your external partners to use it as well. Silent Partner uses traditional communication methods (email and fax) to communicate with external parties.
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